Implementing Patient Protals

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According to Julia Chen, higher-income individuals (59 percent of those with greater than or equal to $60,000 annual income versus 42 percent of those with less than $60,000 annual income) and those with more education (59 percent of those with some college versus 45 percent of those with high school only) are more likely than their counterparts to set up portal access (Chen, 2018). The case study that follows focuses on this audience in efforts to bridge that gap in understanding one’s own healthcare needs.


“An underpinning of the Institute’s approach to patient education is “the conviction that everybody needs becoming educated and empowered about their own health care decisions” (Calman, 2018). Neil Calman is the president, cofounder and CEO of The Institute for Family Health. They have worked together to develop a patient portal called the MedlinePlus Connect tool, through mobile technology would provide the vulnerable communities with the recourses they need to be more engaged in their own healthcare. They are known for leading in technology advancement, such as with using EHRs or electronic health records, and developing specific programs which are tailored to the most vulnerable of communities. This includes the homeless, uninsured, underinsured, the undereducated and those with HIV. Outside of these parts of the population, this technology also caters to Spanish speakers. There is a Spanish version of this app. Even those without a reliable number or address will have a place to go for all their medical correspondence.


There are some challenges to overcome. The clinical summary is only in English, but contains Spanish resources to follow up with, so they are still given to Spanish speakers. Also, there are medication error which need to be ironed out. Nurses are working to improve updates and correspondence in order to make sure the medications lists are accurate. Some other challenges listed are that clinical summaries need to be completed during the visit, they clinical summaries are not readily available to the providers, the new idea’s value may not be understood, patients may be concerned about confidentiality, some patients have low literacy, and some irrelevant information is present. With these, the goals are to finish all orders and medications during the clinical visit, to place printers near exam rooms to print clinical summaries for providers, providers can explain value and refer to app for the patient’s understanding, inform patients of access of information through the patient portal rather than a print out, highlight important action steps, annotate instructions and information and to include only information addressed at visits. Overall, doctors express the added connection they have with their patients in either handing them a physical clinical summary, or at least reading it back to them on the app in case the information is sensitive (Calman, 2018).


I strongly believe these practices can and should be applied within my organization. I have just found out about an app, but I believe it can be easier to navigate. So, I do not utilize it as much as I’d like to. Learning about possible benefits, however, has made me more interested in learning to understand my own healthcare through the app. I believe that this is the direction that healthcare needs to go into, as the people need to be aware of their health and take better control. As experienced myself in my current organization and seen in other case studies, “to get the most value from an EHR, practices will need to invest time in training and preparation” (Patient Portal Implementation Improves Quality of Patient Care and Strengthens Preventive Care, 2018).

References
Calman, M. N. (2018, February 7). Meeting the Needs of a Diverse Patient Population through Patient Portals. Retrieved from HealthIT.gov: Meeting the Needs of a Diverse Patient Population through Patient Portals | HealthIT.gov

Chen, J. (2018). Patient Portals: Improving The Health Of Older Adults By Increasing Use And Accessv. Health Affairs, 1.

Patient Portal Implementation Improves Quality of Patient Care and Strengthens Preventive Care. (2018, February 7). Retrieved from HelthIT.gov: Patient Portal Implementation Improves Quality of Patient Care and Strengthens Preventive Care | HealthIT.gov
 






Case Study Article

The Focus of the Case Study

Located in Pawtucket and Central Falls and established in 1990, Blackstone Valley Community Health Care BVCHC) is both federally qualified and accredited by the Joint Commission. This facility has 10 physicians and four extenders, six nurses, and 10 medical assistants who provide care to nearly 11,000 patients (HealthIT.gov, 2018). This entity is also the home base and support center for health care facilities in its network. Patient Portal Increases Communication between Patients and Providers is a case study on how BVCHC first converted to the NextGen Electronic Medical and Dental Records Systems, then went on to create a patient portal. The environment examined during this time was the BVCHC online portal, and its locations to gather information regarding patient experiences and troubleshooting issues.

Data Collected and Analyzed

The data collected and analyzed when creating and implementing the patient portal included patient email addresses, enrollment forms, and after a period of time, enrollment rates and volume traffic. Results shows that patients felt confident and safe using the portal as an alternate way to contact their providers (HealthIT.gov, 2018). Additionally. clinicians and staff are satisfied with the portal because it reduces call volumes and contributes to more informed and engaged patients and most importantly, the communications between all parties are saved to patients’ electronic health records (EHR).

Challenges

Challenges BVCHC faced include the patients having difficulties completing the second phase of enrollment in the required timeframe. Language barriers and also arose and complicated the enrollment process; patient education and marketing materials were initially available in English and Spanish (HealthIT.gov, 2018). The EHRs and patient portal also limited secured messaging with patients in languages other than English.

Changes Made to Improve Efficiency

To combat challenges, the distribution chain was modified so that medical assistants were the point persons for enrollment so that patients were able to spend time asking questions and become acclimated to the portal. This alone allows providers to spend more time with patients regarding their health, versus explaining how to register and utilize the portal. Nurses are designated to relay messages to providers and respond to patients. Additionally, changes were made to improve the useability and security of the portal to allow for secure exchanges in more languages, request prescription refills, and schedule appointments.

Outcomes and Current Industry Standards

Patients that access their personal health information online rather than calling and visiting in person favor the online option more because of the inherent conveniences. These portals make it easier for patients to manage their schedules and communicate with the professionals involved in their care. Patient portals also make communicating easier for providers and their staff; lab results, history, rescheduling, and office announcements are available for viewing in the portals as well. Overall, current industry standards are in line with the outcomes; patient portals are well-received, especially when they are user-friendly, available in a variety of languages, and help is available when navigating these systems, when necessary (Powell & Myers, 2018).

Evaluation and Implementation Results

After evaluating the use of patient portals and their benefits, I have determined that these practices can be applied within my organization. After implementation, the results will be a patients and their health care teams having the ability to access health history; view past and current prescriptions; obtain results from labs and other tests (imagery, urine analysis, etc.) and schedule, cancel, or reschedule appointments. My organization would reap the benefits of more efficient operations by using patient portals, which include streamlining patient visits due to the accessibility of information within the portal, easier collaboration between facilities, and more time spent caring for patients due to a decrease in the demand for callbacks and other time-consuming activities (Bush et al., 2017).

References

Bush, R. A., Connelly, C. D., Pérez, A., Chan, N., Kuelbs, C., & Chiang, G. J. (2017). Physician Perception of the Role of the Patient Portal in Pediatric Health. The Journal of ambulatory care management, 40(3), 238–245. Physician Perception of the Role of the Patient Portal in... : The Journal of Ambulatory Care Management

HealthIT.gov. (2018). Patient portals increase communication between patients and providers. Retrieved from Patient Portal Increases Communication Between Patients and Providers | HealthIT.gov

Powell, K., & Myers, C. R. (2018). Electronic patient portals: Patient and provider perceptions. Retrieved from Electronic Patient Portals: Patient and Provider Perceptions